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Comprehensive Guide to Document Translation

What is Document Translation?

Document translation is the creation of country-specific versions of documentation for users in other countries.

The following types of documents are typically translated for international users:

  • User guides
  • Technical manuals
  • Online help systems
  • Data sheets
  • Marketing brochures
  • Knowledgebase content
  • Legal documents

Why You Should have your Documents Translated

Professional translation services for your documents help you grow your business. The maths is simple. You can just reach a lot more people in their native language if you have your documents translated.

Expertise You Cannot Google

Machine translation can be very powerful if used correctly. Most people do not know how to do that though. If you want to know the meaning of a term, Google translate and other machine translation tools can provide you with a translation. But that is all it can do. Machine translations lack a crucial factor when it comes to document translations. Computers do not have the ability to read between the lines and adjust the tone. Specific nuances or context might be missed. These aspects are imperative when it comes to getting your business documents translated. If you use professional translation services, you can be certain that you are working with trained linguists. Besides studying languages, they have immersed themselves in different cultures and can accurately translate texts. A professional translator has the qualifications, experience, and know-how to translate very complex documents. 

Machine Translation – Confidentiality Issues 

By using translation tools such as Google translate you are agreeing to their terms and services. By doing so you agree to give Google the right “to use, host, store, reproduce, modify, create derivative works (such as those resulting from translations, adaptations or other changes we make so that your content works better with our Services), communicate, publish, publicly perform, publicly display and distribute such content”. Something you might want to consider the next time you need translations of your confidential documents.

When Simply Getting The “Gist” Won’t Cut It​

When it comes to high-quality translations it is often not enough to understand the meaning of the words in both languages. A professional translator has studied the art of translation and does more than simply communicating in two languages. They are professional writers and linguists. Your highly technical source documents require the translator to have a deep understanding of the subject matter. An expert translation is to ensure your documents sound, flow and read naturally. If you are an international company, translations become part of your brand and reputation. Professional translation services make sure you do not jeopardize your hard-earned reputation – in any part of the world!

Benchmark Services​

When using professional translation services, you know what you get. Professional translators have acquired qualifications which guarantees a high degree of skill and knowledge. It is what they do for a living and their reputation depends on their quality of work. You can be certain that your documents will be handled with professionalism and confidentiality.

Consistency of Documents

When working with professional translators you can be certain that they are well-equipped to ensure consistency throughout your document. We provide training to our translator for that reason. The use of translation software and translation memory is another major skill set for translators.

Confidentiality of your documents.​

You can sign a non-disclosure agreement before you buy any translation services. This way you can ensure that documents not intended for the public (yet) stay that way.


Whenever you need translations, remember that everything you put out in the world has an impact on your brand. If you want to save money and have no problem with confidentiality issues, use Google Translate or other tools. If you are looking for a larger translation project and you have the funds available, make sure you hire a translation agency for your document translation.

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